The PolyVision RW20 Room Scheduling System is a Web Based Room Scheduling system which provides an excellent solution for large organizations and offices where workers have to connect through meetings. The Room Scheduling system RW 20 works with a number of calendar systems such as IBM Lotus notes and Microsoft Outlook. With the help of PolyVision RW20, meetings can be arranged and scheduled in a much efficient way with the help of Smart phone, web or laptops. Meeting spaces can be reserved very easily by workers. Reservation patterns can be recorded and reported with the help of Databases which help in utilizing meeting spaces. Room availability is indicated with the help of red or green lights. It has a number of applications, one of them which is The Snaptag application is very useful when notes have to be captured from white boards and sends it to the participants through RoomWizard.